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University of Manchester XXI Club

Privacy policy

For the purposes of the Data Protection Regulation, the XXI Club is both the data controller and the data processor, and therefore determines how and why personal data is processed and is responsible for processing personal data.

The XXI Club, respects and protects the privacy of our contacts, and those who use our website and services. This privacy statement provides details about how your personal information is collected and used. Personal information is any information that identifies you or would enable someone to contact you, such as your name, email address, phone number and other non-public information that is associated with such information.

Please read our privacy policy carefully, as it sets out the basis on which any personal data we collect from you, or that you provide to us (“data”), will be processed by us.

Privacy policy

Information we may collect from you

When you are elected to the XXI Club we receive data about you. This data may consist of information such as your name and email address.

We also check IP addresses from visitors to our website.

Where we store your data

We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online and offline. We cannot guarantee the security of your data during transmission from you to us, and you transmit such data at your own risk.

How we use your data

We will use your data for the purpose of providing you with information about the Club and sport at the University of Manchester

If you wish to change your communication preferences at any time, please do so by contacting In the case of email communications, you may also opt out of receiving future communications by using the “unsubscribe” link provided at the bottom of the email.

Where we propose using your data for any purpose other than those listed above, we will gain explicit consent from you in advance.

How long we keep your data

We will only retain your personal data for as long as:

  • You permit us to

  • It is needed for the purposes set out in this document

  • The law requires us to

Disclosure of your data to third parties

We may disclose your data only:

  •  If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our and other agreements.

  • To protect the rights, property, or safety of others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Our website may, from time to time, contain links to and from other websites. If you follow a link to any of these websites, please note that they have their own privacy policies, and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

You have the right to request:

  • Information about how your personal data is processed

  • A copy of that personal data

  • That anything inaccurate in your personal data is corrected immediately

You can also:

  • Raise an objection about how your personal data is processed

  • Request that your personal data is erased if there is no longer a justification for it

  • Ask that the processing of your personal data is restricted in certain circumstances

If you have a request listed above please contact us at

Changes to our Privacy Policy

Any changes we may make to this policy will be posted on this page and, where appropriate, notified to you by e-mail.


Questions, comments and requests regarding this policy and/or the processing of your data are welcomed. They should be addressed to